© Philipp Kirschner

The Leipzig Convention Team

Six services to help you plan your conference

Organising a meeting, conference or congress requires good planning. Event organisers do not have to deal with this alone. Larger cities often have a convention bureau to help with planning, delivery and marketing. Are you organising a B2B event and not sure if you want to use this service? In this article, we show you how we, the Leipzig Convention Team at Leipzig Tourismus und Marketing GmbH, can help plan your event and provide you with inspiration. 

What is a convention bureau?

And why should you enlist its help?

Convention bureaus provide you with a single point of contact in your chosen city, helping you every step of the way from planning and marketing to the final event. In order to provide you with the best possible service, convention bureaus often receive financial support from their city or country, or are non-profit organisations. They offer their services free of charge to all event organisers. So if you are planning a conference or congress in Leipzig, we as the Leipzig Convention Team are here to help you.

Service #1: Personal contact in Leipzig

Knowledgeable and committed 

The Leipzig Convention Team is the first point of contact for organising your meeting or congress. Whether it’s choosing the right hotels, meeting rooms or service providers, local mobility solutions or the supporting programme: once you have decided on Leipzig as the location, there are a number of things that need to be sorted out. We can relieve you of some of the typical tasks, provide you with expert advice, give you creative ideas and put you in touch with local players. All this is free of charge for you. As part of the “Feel the spirit ... do-it-at-leipzig.de” congress initiative, the Leipzig Convention Team works closely with around 50 local and regional partners, including congress and event venues, conference hotels, service agencies, local PCOs and mobility partners. They are all united in their commitment to Leipzig as a conference destination and will support you as an event planner in planning, organising and implementing your event.

Service #2: Venue information and advice

Inspiration and bright ideas

For a successful business event, you need a full understanding of the facts and figures. Travel options, hotel, conference room and venue capacities, the supporting programme, local service providers, details about Leipzig as a centre of business and science, city maps for your participants – the list of things you’ll need to clarify in advance is long. We’ll prepare that list for you – compact and clear.

Service #3: Site inspections

Experience and get to know the advantages of Leipzig up close

There is a lot to be said for getting a feel for the local conditions before a conference or congress. A site inspection can clarify key issues: are the conditions suitable for the planned event? Does the conference hotel meet all your requirements? What are the distances between the venue, hotel and evening event – and will you require transfers by public transport or shuttle bus? We support you in organising viewing appointments and in finding suitable contact persons.

Service #4: Marketing and communication

Promote your event 

What makes Leipzig special? What do local meeting and congress centres offer your participants? As early as the selection process, but at the latest when marketing your conference or symposium, it is a good idea to present Leipzig itself as an attractive destination. The Leipzig Convention Team will provide you with high-quality photo and video material, promotional texts and links free of charge, which you can use for your website or flyer.
The congress calendar at www.do-it-at-leipzig.com is also useful. It provides all the important information at a glance. Take advantage of this free service and register your meeting or conference. The Leipzig Convention Team will also be happy to help if you would like to contact local media to promote your event.

Service #5: Leipzig information stand for large congresses

A special service on request 

A major trade congress with thousands of participants from all over the world requires not only good preparation, but also special extras during the execution. With this in mind, an official Leipzig information stand at the conference venue will provide your guests with immediate and reliable answers to their questions about the city, its sights or the local cultural programme.

Service #6: Established network

Contacts with research, business start-ups and local government 

Are you hoping to make contact with the local business community for your conference or congress? Or would you like to get local universities, institutes or business start-ups on board for your scientific conference? As the Leipzig Convention Team, we are well connected to the city and its key players and can put you in touch with the contacts you need.

The Leipzig Convention Team

Your partner for every event 

Are you planning a conference or congress in Leipzig? The Leipzig Convention Team will be at your side every step of the way. Get in touch with us.
Leipzig is more in demand than ever: as a renowned conference destination, science hub, meeting place and city of commerce. Every day, visitors from all over the world experience the fascinating facets of the city, which offers the best conditions for a creative get-together – be it congresses, conferences, meetings or other B2B events. There is nothing more helpful than being able to draw on the knowledge of local contacts. As a neutral, free and advisory partner, the Leipzig Convention Team acts as your interface when it comes to selecting meeting rooms, service providers, accommodation, mobility and supporting programmes.


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